How To Write A Work Report – Writing a work report is part of many workers and business people’s responsibilities. You will be required to write different work reports depending on the nature of your job or business. Even though there is no specific format for writing a work report, there are still some tips, tricks, and steps you can follow to ensure your work report looks highly composed, professional, and effective.
A work report is crucial for helping businesses track progress and losses. It is also used to identify key areas that require improvement in a business or company. Work reports are aimed at conveying information, discovering/analysing business problems, and arriving at solutions to those issues. Let’s look at what a report is, the types of information, and how to write a work report. Read on
What Is A Work Report?
Generally, a work report is a document that you can use to explain information regarding your job, and it will provide your level of progress; sometimes, it will even include a conclusion and recommendations concerning work-related problems. Most work reports are submitted to the company or business manager. At times, your working place will provide you with an outline regarding what they want you to include in your work report.
The main aim of a work report is to provide an evaluation and analysis of your work, the progress, and where you need improvement. Since every company or business needs adequate information about their employees’ tasks, a work report can be an excellent decision-making item that can determine the areas that need adjustment. Furthermore, the work report can help the company’s decision makers to investigate any work problem; it can also describe the reasons the problem happens and the essential solutions to solve the issues.
Types of Work Report
There are many work reports, but here we will only look at the five crucial work reports.
1. Financial Report
Finance is one of the critical aspects of every business. So keeping its report is also vital for the business to flourish well. A financial report will give a general overview of the money taken in or out of the company. This report helps manage the company’s economic activity and also provide answers to important questions related to the well-being of the company. Most of the things in a financial report include budget, liquidity, invoices, and many more. Using the financial report, the company can make a forecast concerning how the company will perform in the future and reduce inefficiencies.
2. Human resources report
The human resources department is the area that collects information about employees’ performance. So the report is done to make sure that every worker is performing their task well and are happy about their working environment. The report helps in providing the company with important elements to have the best working management.
3. Customer service report
Customers are an essential part of every business’s success. A customer service report provides insight into the company’s market performance and identifies areas that need improvement. Most consumer reports contain revenue, customer satisfaction, and more regarding the company.
4. Management Report
Every company must monitor massive data to ensure their business is going well. Management reports tend to provide a business with important information, such as return on assets, equity, share price, etc., regarding a project they wish to invest in. These vital metrics are huge determinants of whether they are investing in the project or not.
5. Market Research Report
The market research department is an essential part of every business; these are people who research what’s trending and people’s reviews about the company. This report also lets the company know the products that are selling fast so they can focus more on them and the ones that require improvement.
How To Write A Work Report
Below are steps on how to write a concise and compelling work report.
1. Start with a cover or title page
A title page in a work report is to provide the reader with the name of your report. The page should also include a date; the date should be the submission date, followed by the names of the people preparing the report and the name of the company you are working with. At times, you might need to write the reason for writing the report on the cover later, the report’s summary, and what’s required to be done. This mostly occurs when the report you submit has taken too long to prepare. If you are writing a progress report, you must also include the name of the project, the date, and the time you are reporting.
2. Provide a summary containing the essential facts
Providing an executive summary and key facts about your report allows the reader to understand the primary reasons for writing the report without reading everything written on the paper. Here, you aren’t summarizing the whole report but only the important points of the report. Also, you can skip this part if it’s a project report you are writing.
3. Insert a table of contents list
You should also include a table of contents in the report containing the section headings and their page number. This enables the reader to navigate the pages easily and find whatever they want.
4. Write an introduction to the report
An introduction usually serves as an overview of what the entire work report contains, so here you should try and summarize the whole work and describe the aims and objectives of the report. Include the critical questions you will answer or the problem you seek to solve with the report. You don’t need to write a long introduction; try and make it short and precise; advisably, the whole introduction should be written in 2-4 paragraphs. If you are writing a progress report, the introduction shouldn’t be more than two paragraphs. It should contain an executive summary of the project, the work preview, and the action you want to take next.
5. Describe the result or conclusion of the report
Provide a solid overview of the report, including your research and evaluations, and explain your findings and their relation with the entire project. Mostly, this part will feature the introduction and your conclusion. However, if it’s a progress report you are presenting, you don’t need to include a conclusion, and it doesn’t even have a result; instead, you will list your accomplishments. Sometimes you might need to write 2-4 paragraph sentences, but at times, the list is usually enough.
6. Provide a progress recommendation
Provide a recommendation that will explain future events. Describe how your solutions will solve numerous problems and how they are related to your conclusions. Once you are done with the conclusion, write down some recommendations, and start the list from the most important to the least important recommendation. If it’s a progress report you are writing, you will write a list of the goals that you want to achieve in your subsequent working time.
7. Discuss your process and reasonings for reaching that conclusion
In this section, you will talk about the methods you used when approaching the problem or topic. Review your findings and explain how you reached the recommendations through the results. Write each discussion in a separate part and insert a heading in each section to explain to your reader what the section contains. This should be the longest section in the entire report. You can skip it if you are writing a progress report, or instead, you can describe the obstacles you experienced while doing the project.
8. List references
If you picked information from any source like journals, surveys, questionnaires, interviews, news articles, and many more, you should cite the reference in this section naming the page,
Normally, use the APA referencing style unless you are asked otherwise. You don’t need to include this part in a progress report.
10. Insert appendices
If you used materials like questionnaires, surveys, or emails during the reported work. Even though it’s not every work report that requires appendices, you can include them if you want to give your reader additional information that will help them understand the topic better. You don’t need to insert this part while writing a progress report.
11. Write a short conclusion
Lastly, even though it’s not compulsory to write a conclusion, you might want to include one since it will provide an excellent report recap. Ensure to keep the conclusion short, 2-4 paragraphs that will summarize all the information you presented in the report.
Regardless of the nature of your work, industry, or business, you must write a work report at some point. Maybe you landed a profitable project that you want to share your success with the entire team, or you conduct beneficial research that you want to explain to your workers. Overall, there are numerous scenarios where you will need to write a work report in your career. While there is no specific format to write a work report, there are some steps that you can follow to deliver a compelling and concise work report. Some steps include beginning with a title page or cover later, providing a summary containing the key points, inserting a table of contents, explaining your results, listing references, and many more.
Frequently Asked Questions
Do all employees write work report?
No, not all employees are required to write a work report.
Is work report necessary?
Yes, work report is necessary. It helps the employers track down their progress, expenses, losses, etc
Is writing a work report tough?
No, writing a work report is not difficult. It might seem tough, but it’s actually simply if you understand the procedures.